Home / Case Studies / Project Vantage
- Automotive Retail · Inventory Automation
Project Vantage
Automotive inventory automation platform that eliminates manual feed processing, enables self-service dealer configuration, and keeps hundreds of dealership websites in perfect sync — automatically.
Feed Processing Delay
Eliminated
Processing Time Cut
~
0
%
Config Changes
Self
-Service
Live Site Errors
Near
Zero
Marking the Pressure Points
The Problems We Were Brought In to Solve
The client managed vehicle inventory for hundreds of dealerships, each with their own data sources, formats, and configuration needs. Their existing system was built on an aging platform that couldn’t keep up, and almost everything had to be done manually.
01 — Problem
100% Manual Order Validation
Inventory files arrived from different sources in different formats. Matching each file to the right dealer account was done by hand, and mismatches caused vehicles to silently disappear from live websites.
02 — Problem
Engineering Ticket for Every Config Change
Any time a dealer needed to change how their inventory was set up — which data source to trust, how to segment vehicles, what listing rules to apply — it required a backend engineering ticket. There was no self-service option.
03 — Problem
Full Inventory Re-Scan Every Import
A problem at any point in the pipeline stopped everything. There was no way to process only what had changed, so every import was a full re-run, slow and all-or-nothing.
04 — Problem
No Draft Safety — Instant Live Errors
Configuration changes went live instantly and couldn’t be previewed or undone, one wrong setting could break a dealer’s entire website inventory.
05 — Problem
No Audit Trail or History
There was no record of when a vehicle was listed, delisted, or had its data changed. Investigating a customer complaint meant hours of manual digging.
The result: dealers waited days to onboard new data sources, inventory errors directly hurt lead generation, and the team had no realistic path to scaling without a complete rebuild.
What We Built
A Fully Automated Inventory Pipeline
A fully automated, cloud-based inventory platform that handles everything from the moment a data file arrives — all the way through to a vehicle appearing on a live dealer website — with a self-service console.
| Feature | Description |
|---|---|
|
📥Automated Feed Intake
|
The moment an inventory file arrives from any data source, the system picks it up, identifies the dealer it belongs to, and
routes it — automatically. No manual sorting needed.
|
|
📍 Full Vehicle Tracking
|
Every vehicle moves through a clear pipeline with timestamps at each stage. Any change — listed, delisted, price
updated — is logged with a full history.
|
|
🗂️ Drag-and-Drop Field Mapping
|
Dealers choose which data source supplies each piece of vehicle info (price, photos, mileage). Priority is set visually
with drag-and-drop — no engineering needed.
|
|
📦 Inventory Segments & Rules
|
Dealers define groups (New, Used, Certified) using simple conditions. Listing rules control which sources are trusted and
what happens if a source goes missing.
|
|
📝 Draft & Publish Workflow
|
Every configuration change goes into a draft first. Teams review exactly what will change before it goes live —
preventing accidental errors on dealer websites.
|
|
🏢 Manual Feed-to-Account Routing
|
A single inventory feed can be split across multiple dealer accounts, or multiple feeds merged into one group site — all
configured through the platform.
|
|
📸 AI Vehicle Addition
|
Take a photo of a vehicle — the system identifies the VIN, year, make, and model automatically. Manual inventory entry
goes from minutes to seconds.
|
|
⏱️ Live Pipeline Status
|
When changes are published or a new feed is processed, a real-time status banner tracks progress across every stage
— no guessing whether it worked.
|
Outcome & Impact
Before & After the Platform
The platform replaced a manual, error-prone operation with a system that largely manages itself — giving dealer teams full control over their own configuration and a foundation that scales as they add more accounts.
| Area | Before | After |
|---|---|---|
| Feed-to-account routing | Manual — hours, error-prone | Fully automated in minutes |
| Processing time per import | Full inventory re-scan every time | ~80% faster — only changes processed |
| Config changes for dealers | Engineering ticket required | Self-service through the console |
| Live website inventory errors | Common — no safety net | Near-eliminated with draft/publish |
| Dealer onboarding | Days per new data source | Guided setup in minutes |
| Inventory discrepancy investigation | Hours of manual digging | Full audit trail — root cause in seconds |
| Multi-location dealer groups | Operationally not possible | Fully supported — merge or split feeds |
We replaced a manual, error-prone inventory pipeline with a fully automated platform that lets automotive dealers manage thousands of vehicle listings across hundreds of accounts — with real-time visibility, draft safety, and a seamless migration from their legacy system.
Tech DeJure Engineering Team
Project Vantage — Lead Architects
