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- Kitchen Manufacturing · Dynamic Quoting System
Easylife Kitchens DQS
A Dynamic Quoting & Order Intelligence Platform for South Africa's leading kitchen manufacturer — connecting 45+ showrooms, franchise branches, and factory pricing into one seamless system.
Marking the Pressure Points
The Problems We Were Brought In to Solve
01 — Problem
Manual Excel Quoting Across All Branches
02 — Problem
No Live EKOOMS Database Connection
Production and pricing data lived in EKOOMS but had no bridge to the quoting
workflow. Staff pulled data manually, leading to stale figures, pricing errors, and
quote discrepancies.
03 — Problem
Zero Order Intelligence or Analytics
Managers had no visibility into revenue by category, order volume trends, or branch performance. There were no dashboards, no charts, and no way to spot pricing issues before they hit invoices.
04 — Problem
Fragmented Price Management
Door prices, 32 prices, Slats, Carcass Base, Side Category, Edging — all managed in separate spreadsheets with no central admin control, no audit trail, and no version history.
05 — Problem
No Role-Based Access for Branches
The result: quoting was slow, inconsistent, and error-prone across 45+ branches. Price changes took days to
propagate, and there was no real-time visibility into order value, category mix, or branch performance.
What We Built
A Unified Dynamic Quoting Platform
| Feature | Description |
|---|---|
|
📤 Dynamic Quoting Systeme
|
Upload any .xlsx order file and the system instantly applies current pricing across all categories — Doors, 32, Slats,
Carcass, Edging, Panels — and generates a priced export ready for the client.
|
|
🔗 EKOOMS Integration
|
Live two-way connection to the EKOOMS production database. Orders fetched in real time with filters for production
week, status, region, branch, year, and job number.
|
|
📊 Order Intelligence Dashboard
|
Real-time KPI cards showing total priced lines, total order value, and breakdowns by category — with donut revenue
charts and bar charts for item counts across all product lines.
|
|
💰 Multi-Category Price Management
|
Admin-controlled price tables for Door Price, 32 Price, Slats Price, Carcass Base Price, Side Category Price, Edging Door
Price, Edging Panel Price, and Edging 32 Price.
|
|
📐 Standard Dimensions & Surcharge
Policy
|
Centrally managed dimension standards and surcharge rules that automatically apply to all quotes — ensuring
consistency across all 45+ branch locations.
|
|
👥 Role-Based User Management
|
Separate access levels for factory admins, regional managers, and branch staff. Each role sees only what they need —
with full audit trail on all price changes and order actions.
|
|
📥 Drag-and-Drop File Intake
|
Branch staff drag and drop their order .xlsx files directly into the Orders page. The system validates, prices, and
produces an export in seconds — no manual calculations needed.
|
|
📦 Download & Export Centre
|
One-click "Download All Orders" export with full line-item detail. All exports use consistent column formats matching the
EKOOMS ExtSP extended price structure.
|
Outcome & Impact
Before & After the DQS
The DQS replaced a fragmented, manual quoting operation with a centralized, automated system — giving every branch accurate quotes in seconds and giving management real-time visibility across the entire network.
| Area | Before | After |
|---|---|---|
| Quote generation | Manual Excel — hours per quote | Automated — seconds with file upload |
| Pricing accuracy | Error-prone across 8 categories | Centrally managed, consistently applied |
| EKOOMS data access | Manual export, always stale | Live database connection with filters |
| Order value visibility | No dashboard — blind to totals | R17M+ tracked live in real time |
| Category revenue analytics | None | Live donut & bar charts by category |
| Price table updates | Spreadsheets emailed to branches | Admin changes propagate instantly |
| Branch access control | Everyone same flat access | Role-based — branch / manager / admin |
| Order export format | Inconsistent, manual formatting | Standardised ExtSP column structure |
We built a Dynamic Quoting System that connects Easylife Kitchens' EKOOMS database, 45+ franchise branches, and multi-category factory pricing into one centralized platform — replacing hours of manual Excel quoting with accurate, automated pricing in seconds.
Tech DeJure Engineering Team
Easylife Kitchens DQS — Lead Architects
